Add a New Direct Booking
Adding your own bookings to OkupAI.
Adding your own bookings to OkupAI — with payment links and instant invoices.
➕ Add a New Direct Booking
Direct bookings let you manually add reservations that did not come from a connected platform (e.g. phone, WhatsApp, email, walk-ins).
They behave like normal bookings and appear directly in your calendar.
🗓 How to add a direct booking
Open the Calendar
Click Add a new booking (top right)
Fill in the Base information
Optionally add Invoice Information
Click Create Booking
The booking is immediately added to your calendar, and availability is updated across all connected platforms.
📝 Base information
Guest name — start typing and OkupAI suggests returning guests. Selecting one pre-fills their contact details from their latest stay.
Adults / Children
Phone & Email
Language — used for guest communication and automatic messages
Property / unit
Check-in and check-out dates
Total Gross Price — with currency selection (default
EUR)Payment method — Cash, Bank Transfer, Stripe, Platform, or PayPal
🔁 Extension (optional)
If this booking extends an existing stay, tick Extension of another booking.
Extension bookings will not appear in the cleaning schedule — no unnecessary cleaning between the two stays.
💳 Stripe payment link (optional)
If you select Stripe as the payment method, a new option appears:
Tick Generate a Stripe payment link
After the booking is created, OkupAI generates a Stripe Checkout link for the full booking amount
Copy the link with one click and send it to your guest — by email, WhatsApp, or SMS
The guest opens the link and pays by card in a secure Stripe checkout — no account needed on their side. The payment is collected on the Stripe account assigned to the booking's unit, set up in Stripe (Integrations).
Everything after sending the link happens in Booking Details → Stripe Transactions: live payment status, resending the link, and regenerating it if it expires unpaid — see Booking Details.
🧾 Invoice Information (optional)
Open the Invoice Information section to bill a company or a specific name:
Complete name on invoice (company or billed person)
Company ID and Tax ID
Street, number, city, zip code, invoice country
Company email address
If you leave this empty, your guest can still request an invoice themselves: the Online Check-In form has a "Do you need an invoice?" section with the same billing fields.
⚡ Generate invoice now
Tick Generate invoice now to create the invoice immediately after the booking is created — no need to wait for checkout.
You'll get instant options to:
Download the invoice (PDF)
Copy the invoice link to send it to the guest
What ends up on the invoice, who can download it, and how corrections work is explained in the Invoice section of Booking Details.
✅ After creating the booking
A confirmation window shows everything you need in one place:
💳 The Stripe payment link with a copy button (if requested)
🧾 Download invoice / Copy invoice link (if generated)
📄 Open booking — jump straight to Booking Details
🎨 Calendar appearance
Direct bookings appear in green
They are treated as confirmed bookings
Availability is updated instantly across all platforms
🪪 Online Check-In for direct bookings
Every direct booking automatically gets an Online Check-In page.
Share the check-in link with your guest:
Guests can:
Enter their personal data
Upload ID documents
View check-in instructions
Request an invoice with their billing details
Download their invoice (after it is generated)
🧭 Summary
Direct bookings are ideal for:
Phone or WhatsApp reservations
Corporate stays
Walk-ins or last-minute bookings
With Stripe payment links and instant invoicing, you can close the entire booking — reservation, payment, and invoice — in a single step.
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