⚙️Billing Models

Configure how each property's client invoice is calculated and which company issues it.

---

🧭 Open a Billing Model

1. Go to Properties → Client Billing.

2. Click an active property.

3. Open Billing Model.

4. Use Edit on the card you want to change.

5. Review the values and click Save.

Users with view-only access can inspect the settings but cannot edit them.

A property may initially inherit the account Billing Model. Saving a change creates a property-specific model without changing other properties.

---

💶 Configure the management fee

Setting	What it controls
Calculation basis	Booking amount used for the percentage calculation
Standard fee	Management fee percentage applied to each selected booking
Different pricing for long stays	Enables a separate percentage for longer bookings
Long stay starts at	Minimum number of nights; the threshold is inclusive
Long stay fee	Percentage used when the booking reaches the threshold

The calculation-basis options are:

Option	Amount used
Total guest payment	Complete amount recorded as paid by the guest
Night price only (excludes cleaning)	Night-price amount without cleaning
Night price + cleaning fee	Night-price amount plus the booking's cleaning fee
Host payout	Night price plus cleaning after the recorded host commission adjustment

The percentage is calculated separately for each selected booking and rounded to cents.

---

🧹 Configure cleaning

Turn on Charge for cleaning to add one cleaning line to the monthly invoice.

Set Cleaning price, net to the net amount charged per checkout. When the draft is created, the default quantity is the number of eligible checkouts during that billing month. You can adjust the quantity and net price in the draft.

---

🎯 Configure a performance bonus

Turn on Bonus system, then set:

• Bonus starts above — monthly guest-payment threshold

• Bonus fee — percentage charged on the amount above that threshold

For example, if selected bookings contain €2,500 in guest payments, the threshold is €2,000, and the bonus fee is 10%, the bonus line is €50 net.

The bonus uses the total guest payment from selected bookings, even when the standard management fee uses another calculation basis.

---

🧾 Set VAT and invoice parties

• VAT rate applies to the draft's total net amount.

• Invoice issuer is the company that issues the client invoice.

• Invoice recipient is taken from the financial client assigned to the property.

• Effective since shows when the current model version starts.

• Internal notes are visible to your team only and are never printed on the invoice.

Update recipient details or property assignments in Property Owners.

Model changes apply from the displayed effective date. They do not rewrite previous invoice revisions or historical invoices. Always review the open draft separately.

---

🤖 Control document automation

The monthly process always prepares missing drafts for active Client Billing properties.

Use Generate invoice automatically to choose what happens next:

• On — the current PDF and XLSX are generated during the monthly process.

• Off — the draft waits for you to click Generate now.

Generation prepares documents but does not send the invoice from this page.

---

➡️ Next step

Continue with Invoice Drafts and History to review bookings, charges, and generated documents.